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7.4 Legal Planning Meetings


Statutory Guidance for Local Authorities on Court Orders and Pre-Proceedings (2014)


This chapter was updated in January 2017 to reflect the outcome of a judgment following an application to remove a child at birth. The judge set out what were thought to be ‘basic and good practice steps’ (see Section 2, Considerations).


  1. Purpose of Legal Planning Meetings
  2. Considerations
  3. Who can Convene Legal Planning Meetings
  4. Attendance at Legal Planning Meetings
  5. Timing and Duration of Legal Planning Meetings
  6. Recording of Legal Planning Meetings
  7. Review/Subsequent Legal Planning Meetings

1. Purpose of Legal Planning Meetings

Legal Planning Meetings are an essential part of the process for dealing with public law children's cases under the Public Law Outline.

Sir James Munby, President of the Family Division in ‘The Process of Reform: the revised PLO and the Local Authority’, states that a properly organised legal planning meeting is invaluable and can be the key to achieving timely outcomes to Care Proceedings. He also recommends that Local Authority lawyers be involved, advising and assisting their social work clients, at an early stage.

A Legal Planning Meeting should be held to discuss the way forward in a particular case, where an application for a legal order may be required. This can include:

  • Following an application for an Emergency Protection Order when consideration is being given to an application for an Interim Care Order;
  • When it is clear that the protection or welfare of a child cannot be achieved by agreement with the parents, or the security of a legal order is necessary to ensure the viability of a plan for a child, or the existing court order is not providing adequate protection for the child;
  • Where it is thought that a legal order may be required in order to assist in the permanence planning for children, whether that is a return to the family or to achieve permanence elsewhere.

At the meeting, a decision should be made in principle about whether the Threshold Criteria have been met. The Children’s Service Manager chairing the meeting should then decide, based on a robust analysis of the level of assessed risk, whether:

  • It is in the best interests of the child to provide a further period of support for the family with the aim of avoiding proceedings; or
  • Whether proceedings should be initiated immediately.
The meeting should also identify any evidence gaps, clarify whether additional assessments will be required, and consider what would be a suitable draft Care Plan for the child.

A Legal Planning Meeting will be chaired by the Children's Services Manager, and involve a legal adviser to the Local Authority on childcare matters. Consideration should also be given to whether it would be advisable to have a colleague from another agency or service that have an active involvement with the family and whose view would assist in making decisions about the child's legal status, e.g. F.R.W /S.F.S.S.

Note: where children are already Section 20 Accommodated there should be no delay in issuing proceedings where this is required, (see Decision to Look After and Care Planning Procedure, Section 20 Accommodation).

2. Considerations

A Legal Planning Meeting is an opportunity to discuss a case fully, and to consult with colleagues to ensure that children are the subject of active case management and that appropriate legal action is taken when required to promote and safeguard the welfare of the child.

The role of the Children’s Service Manager is to make the decision, should Threshold be met, on whether Care Proceedings should be issued, a pro proceedings process followed, NFA or the matter be deferred.

In order to enable a full discussion to take place, the following must be available:

  • Court compliance Child and Family Assessment;
  • An up to date SWET/LPM;
  • Any other evidence the Local Authority seeks to rely on e.g. CP Medical.

The issues to be considered at the meeting will include the following:

  • The reasons for the concerns and the evidential basis for establishing Significant Harm and the Threshold Criteria;
  • Why Care Proceedings are necessary - what is their aim, objective and purpose?
  • The steps already taken to clarify the issues of concern - i.e. Child and Family Assessment, as well as other medical and other expert involvement;
  • Whether the requirements of the Pre-Proceedings Checklist set out in the Public Law Outline have been met, including a written notification to the parents about the areas of concern and their right to seek legal advice. See Care and Supervision Proceedings and the Public Law Outline;
  • When will the Child and Family Assessment and other supporting documentation be available, if not already?

    Note that with pre-birth situations a recent High Court judgment has set out good practice steps to include:
  • The action/decisions already taken and where the decisions were made e.g. Strategy Discussion/Meeting, Child Protection Conference, Core Group meeting;
  • The proposed Care Plan for the child, including the proposed placement and any cultural, language and ethnic issues, the need for a Twin Track Plan, consultation with parents and the wider family, whether any family members are available to care for the child on an interim or permanent basis, if so whether the required checks have been made, the proposals for contact;
  • How the proposed Care Plan is to be achieved, including where appropriate arranging a date for the case to be presented to the Adoption Panel;
  • Whether it may be appropriate to instruct any further expert assessment before the commencement of court proceedings - if so, what are the proposed remit of the instructions and the areas to be addressed, who should the assessment be done by and what are the likely timescales?
  • Have there been previous Court proceedings in relation to the family? If so, what steps are required to obtain the papers in relation to the case from the Court? or another Local Authority?
  • When will the social worker's Statement of Evidence be ready?

If Care Proceedings are recommended, the Care and Supervision Proceedings and the Public Law Outline Procedure should be followed.

Any potential issues/documentation regarding parental capacity to litigate should be flagged up at the meeting.

3. Who can Convene Legal Planning Meetings

The decision to convene a Legal Planning Meeting will be made by the social worker's Team Manager and Children's Services Manager - the decision will usually be taken following a recommendation from a Child Protection Conference, as a result of a Looked After Review, a Permanence Planning Meeting, or on the request of a social worker, manager, Local Authority lawyer, or other agency.

The meetings are scheduled to take place twice a month and social workers book a time slot with Legal Services Business Support. They are required to provide documents 5 working days prior to the meeting to Legal Services. E-mails will be sent booking the case in the Legal Planning Meeting and a follow up e-mail to remind of the date the documents are required. These documents are the Social Work Evidence Template (SWET/LPM), modified, to be used at the meeting. This should be accompanied by an up to date, court complaint Child and Family Assessment.

If the meeting is held in an emergency, available assessment documents and evidence will be need to be provided to the meeting.

4. Attendance at Legal Planning Meetings

The meeting will usually be chaired by the Children’s Service Manager Court. If the meeting is called in an emergency and cannot be booked into a scheduled Legal Planning Meeting it will then be chaired by the Children’s Service Manager for the District. The meeting will usually involve the following: the child's social worker; the social worker’s Team Manager, Local Authority legal adviser; and any other professional from other agencies or services that have relevant involvement with the family and whose view would assist in making decisions about the child's legal status, who has first-hand evidence and may be a potential witness; and/or who may be involved in the provision of services integral to the order being sought.

Where the child has been in foster care, the views of the foster carer should be sought by the child’s social worker, and taken into consideration in the legal planning meeting. This may include information on the child’s progress in their placement and on the impact of contact with their family.

5. Timing and Duration of Legal Planning Meetings

The timing of a Legal Planning Meeting is likely to be determined by the urgency of court proceedings and the need to allow sufficient time for necessary preparation. It is recommended that with unborn babies their plan is presented to a Legal Planning Meeting at least 12 weeks prior to the expected delivery date.

6. Recording of Legal Planning Meetings

Notes of Legal Planning Meetings should be circulated to all attendees. These are legally privileged and should not be made available to parents or other parties in any potential proceedings without the permission of the chairperson or Director.

7. Review/Subsequent Legal Planning Meetings

The meeting should consider whether further Legal Planning Meetings are necessary and if so, when. It may be that new information emerges which requires a change of plan for the child. In this even, the Legal Planning Meeting must be reconvened in order to consider the implications for the legal plan.