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11.6.6 Personal Health Record of Young People in Children's Homes (Red Book)

SCOPE OF THIS CHAPTER

This procedure details what should happen with the Personal Child Health Record given to the parents of all new born babies (Red Book) when the child becomes resident in a Community Home. This includes respite.

RELEVANT LEGISLATION AND GUIDANCE

Children Act 1989

Care Planning, Placement and Case Review (England) Regulations 2010

RELATED CHAPTERS

Health Care Assessments and Plans Procedure


Contents

  1. Introduction
  2. Practice Guidance


1. Introduction

1.1

The Personal Health Record (Form CH/LA/12) must be completed and maintained for all young people who become resident in a Community Home. This includes young people who enter Community Homes for respite care. A copy of the form will be retained in the Community Home and updated as necessary.

The purpose of the form is to provide a comprehensive record both of the young person's health history and of any on-going health treatment. It replaces previous forms (CH/RES/MED/4 and Form R.H.M.).
1.2

Between 1989 and 1991 the Health Authorities introduced a Personal Child Health Record which is given to the parents of all new born babies for safekeeping, and which is updated to provide a comprehensive record. This Personal Child Health Record will be used by the Community Home for any children Looked After, whose parents have previously been issued with it.

For some years, children and young people starting to be Looked After by the Local Authority will have been born before its introduction. In other cases the parent may not hand over the record. The Department's personal health record will be used for such children.
1.3 The Record is a confidential document and will be stored in a locked room.
1.4 The Personal Health Record (Form CH/LA/12) is the property of Nottinghamshire Social Care Services until the young person reaches the age of 16. It will then become the property of the young person although she/he may prefer, for practical or security reasons, that it continues to be stored by staff while they remain resident in the Community Home. This will be the decision of the young person.
1.5 When a young person leaves the Home before the age of 16, the Record is transferred as below.
1.6 Access to the individual Record by the young person or others will be governed by the same principles and procedures as the other recordings on the case file.


2. Practice Guidance

2.1

Who should complete and update the Record?

It will be the responsibility of the young person's residential key worker to ensure that the individual Record is properly maintained. The Homes Manager will monitor the maintenance of all the Personal Health Records in the Home.
2.2 Residential staff may well find difficulty in obtaining the young person's previous health history; they will be able to seek the help of the Community Child Health Team, the GP and any Health Authority staff linked to the Community Home.

 

Where should the Records be kept?

2.3 The Records will be kept in a locked area where they can remain confidential; it will be for the Homes Manager to decide where to secure them while the young people are resident in the Home.

 

Giving the Record to the young person when they become 16

2.4

Once a young person reaches the age of 16, the Record becomes her/his own property and should be offered to her/him. It may be that she/he would prefer, for security or convenience, that the Record continues to be stored by the staff, and this option should be made clear to her/him.

If the original is given to the young person for safe keeping, a copy of the Record at that point will be held on the case file as a precaution in case the original is lost.

 

What happens to the Record when the young person leaves the Community Home?

2.5

lf the young person returns to their family:

  1. The original is given to an/the adult who she/he will be living with; and
  2. A copy of the Record at that point is retained on the case file.
2.6

If the young person moves to a Foster Carer:

  1. The original is given to the Foster Carer; and
  2. A copy of the Record at that point is retained on the case file.
2.7

If the young person moves to another Community Home:

  1. The original is given to the Unit Manager of the receiving Community Home.
2.8

If the young person moves out to live independently:

  1. The original is given to the young person if they have not been given it previously; and
  2. A copy of the Record at that point is retained on the case file.

End